01
Map the way your week really works
We look at booking types, league rules, payment flows, staff roles, and the awkward edge cases that generic systems tend to miss.
Sports operations software, without the rigid workflows
Run bookings, leagues and payments without the weekly admin scramble
Bwcio connects the work that keeps sports venues moving, then adapts around the way your team actually operates.
No setup feeSingle and multi-site readyWorkflows shaped around you
Operations overviewLive
Built for the people behind the week
From the first booking to the final whistle, everyone works from the same operational picture.
Venue operators
League coordinators
Centre managers
Customer-facing teams
Multi-site groups
Features
League and competition workflows that fit real venue operations
Run leagues, fixtures, results, and standings from one system, with workflows that can be adapted around how your venue schedules, staffs, and delivers events.
Season and division setup
Create leagues, organise divisions, and keep team structures ready for each new campaign.
Deterministic fixture generation
Publish balanced fixture lists with less manual intervention and fewer scheduling surprises.
Operationally aligned workflows
Shape the way league admin happens around your venue’s actual rules, staff responsibilities, and match-night process.
Bookings, calendars, and recurring activity in one rhythm
Keep everyday venue activity visible in one place across one-off bookings, recurring sessions, fixture nights, and schedule changes.
Shared operational calendar
See fixtures, one-off bookings, and blackout windows together before they become clashes.
Recurring block bookings
Manage weekly bookings and shared attendance without rebuilding the same schedule each week.
Adaptable booking workflows
Configure the process around how your venue takes bookings, manages changes, and coordinates staff on busy weeks.
Built for the people using itFinance, admin, and follow-up built into the system
Track what is owed, collect payments, and give teams and customers a clearer route through billing without forcing your venue into a rigid process.
Invoices and statements
Keep outstanding charges, payments, and finance records visible in the same operating system.
Stripe-backed payments
Support payment collection with a cleaner path from amount due to confirmed payment.
Optional AI assistant support
Give staff the option to ask an AI assistant to carry out routine admin work and help move operational tasks forward faster.
A better route to go-live
Software that starts with your operation—not somebody else's template.
Bwcio combines a proven operational core with the flexibility to handle the details that make your venue different.
02
Shape Bwcio around your operation
The core platform is configured around your responsibilities and processes, so staff get a workflow that feels familiar from day one.
03
Go live with a team beside you
We support rollout, help staff settle in, and keep improving the setup as your leagues, bookings, and venues evolve.
Bring us the workflow that causes the most friction.
Talk it through with usClear, predictable pricing
Choose the right operational starting point
Simple monthly pricing for booking-led venues, league operations, and multi-site operators. No setup fee.
Booking only
£199/mo
For venues that need booking control, recurring sessions, and payment collection without league management.
Book a demoINCLUDED
What you can expect in this setup.
- Booking calendar and recurring sessions
- Online booking and payment collection
- Staff admin controls and visibility
- Support and onboarding help included
OPTIONAL EXTRA
Available add-ons for this setup.
- AI Assistant for operational questions and admin tasks (+£75/mo)
Most popular
League + bookings
£399/mo
For venues running league operations and bookings together in one operational system.
Book a demoINCLUDED
What you can expect in this setup.
- Everything in Booking only
- League setup, fixtures, and standings
- Team and player management
- Payments, invoices, and statement flows
- Player-facing self-serve flows
OPTIONAL EXTRA
Available add-ons for this setup.
- AI Assistant for operational questions and admin tasks (+£75/mo)
Multi-site operator
From £995/mo
For operators managing multiple venues with central oversight, deeper workflow adaptation, and more complex admin.
Talk to salesINCLUDED
What you can expect in this setup.
- Everything in League + bookings
- Multi-venue operational visibility
- AI Assistant for operational questions and admin tasks
- Priority support for live operations
- Expanded reporting and admin controls
- Workflow adaptation around your operation
Built around real operations
What operators say
The strongest software disappears into the working week. Here is what that feels like for the people running it.
"Bwcio gives our team one place to manage fixtures, bookings, referees and match-night changes. The biggest win is that the workflow feels like it matches the way our venue actually runs."
SSteve PetersOperations Manager, Sports Venue
"We needed something built for the real overlap between leagues and other venue operations such as bookings and room hire. Bwcio feels much closer to our actual process than more rigid systems we have used in the past. The team did a great job mapping our pain points and implementing simple solutions."
JJon CowheyLeague Coordinator
"Bwcio helps us keep bookings, finance, and team communication in one rhythm. We liked that the platform could adapt around our operation instead of asking us to work around the software. We especially appreciate the time savings Bwcio has given us, allowing staff to focus on areas that move the needle such as sales and marketing."
GGwilym BooreDirector, Multi-site Operator
Questions, answered
Everything you need to know before a demo
Still have a question about fit, rollout, or day-to-day use? Send it straight to the team.
hello@bwcio.co.ukWhy the model works
Strong core. Flexible operation.
Bwcio brings the moving parts together without asking your venue to abandon the processes that make it effective.
1 platform
Leagues, bookings, billing, and player-facing admin connected in one operating workflow.
Adaptable setup
Built to flex around the way different sports venues schedule, coordinate, and run their day-to-day operation.
Multi-venue
Built to support single sites today and broader operator groups as the business grows.
Let's talk about your operation
See what a better week at your venue could look like.
Tell us how you handle bookings, leagues, and day-to-day admin. We'll show you where Bwcio can save time and fit around the way your team already works.
- A focused, no-pressure conversation
- A demo shaped around your venue
- Clear next steps and honest pricing
Usually replies within one working day
Straight to the Bwcio team